Data protection – ringbach GmbH

Privacy policy for visitors to our website

Information about our data protection

We are very pleased about your interest in our company. Data protection is of particular importance to the management of ringbach GmbH. The use of the websites of ringbach GmbH is generally possible without providing any personal data. However, if an individual wants to use special services of our company via our website, the processing of personal data may be necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, email address, or telephone number of an individual, always takes place in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to ringbach GmbH. With this privacy policy, our company aims to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Additionally, this privacy policy informs data subjects about their rights.

ringbach GmbH, as the data controller, has implemented numerous technical and organizational measures to ensure the most complete protection of the personal data processed through this website. However, internet-based data transmissions can generally have security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, it is up to each data subject to transmit personal data to us through alternative means, such as by phone.

1. Definitions

The privacy policy of ringbach GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public, as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

In this privacy policy, we use, among other terms, the following:

Personal data: Personal data refers to any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more specific factors expressing the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
Data subject: Data subject is any identified or identifiable natural person whose personal data is processed by the data controller.
Processing: Processing is any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.
Restriction of processing: Restriction of processing is the marking of stored personal data with the aim of limiting its future processing.
Profiling: Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
Pseudonymization: Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
Controller or data controller: Controller or data controller is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor: Processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
Recipient: Recipient is a natural or legal person, public authority, agency, or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities that may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
Third party: Third party is a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
Consent: Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the data controller

The data controller, as defined in the General Data Protection Regulation and other data protection laws of the European Union member states, is:

ringbach GmbH
Siemensstraße 17
84030 Landshut
Germany

Tel.: +49 871 96568819

Email: info@ringbach.com
Website: www.ringbach.com

3. Name and address of the data protection officer

The data protection officer of the data controller is:

ringbach GmbH
Benedikt Häring
Siemensstraße 17
84030 Landshut
Germany

Tel.: +49 (0) 871-96568819

Email: datenschutz@ringbach.com
Website: www.ringbach.com

Any data subject can contact our Data Protection Officer directly at any time with questions or suggestions regarding data protection.

4. Cookies

The websites of ringbach GmbH use cookies. Cookies are text files that are stored on a computer system via an internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the data subject from other internet browsers that contain other cookies. A specific internet browser can be recognized and identified via the unique cookie ID.

By using cookies, ringbach GmbH can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

Through a cookie, the information and offers on our website can be optimized for the user. As mentioned earlier, cookies allow us to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, a user of a website that uses cookies does not have to enter their access data again on each visit to the website because this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart through a cookie.

The data subject can prevent the setting of cookies by our website at any time by adjusting the settings of the internet browser used and thus permanently oppose the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the used internet browser, not all functions of our website may be fully usable.

5. Collection of general data and information

The website of ringbach GmbH collects a series of general data and information with each visit by a data subject or an automated system. This general data and information are stored in the server’s log files. The following data can be collected: (1) types and versions of browsers used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) other similar data and information used for defense against attacks on our information technology systems.

When using this general data and information, ringbach GmbH does not draw conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website and its advertising, (3) ensure the ongoing functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. This anonymously collected data and information is evaluated statistically by ringbach GmbH on the one hand and, on the other hand, with the aim of increasing data protection and data security in our company to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.

6. Contact possibility via the website

The website of ringbach GmbH contains, due to legal requirements, information that enables rapid electronic contact with our company as well as direct communication with us, including a general address of electronic mail (email address). If a data subject contacts the data controller by email or through a contact form, the personal data transmitted by the data subject is automatically stored. Such personal data voluntarily provided by a data subject to the data controller is stored for the purpose of processing or contacting the data subject. There is no disclosure of this personal data to third parties.

7. Routine erasure and blocking of personal data

The data controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage or as required by the European legislator or other legislators in laws or regulations to which the data controller is subject.

If the purpose of storage is no longer applicable or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with legal regulations.

8. Rights of the data subject

Right to confirmation: Every data subject has the right granted by the European legislator to obtain confirmation from the data controller as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right to confirmation, they can contact an employee of the data controller at any time.
Right to information: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain information from the data controller at any time and free of charge about the personal data stored about them and to receive a copy of this information. Furthermore, the European legislator has granted the data subject the right to information about the following:

The purposes of the processing
The categories of personal data processed
The recipients or categories of recipients to whom the personal data has been or will be disclosed, particularly recipients in third countries or international organizations
If possible, the planned duration for which the personal data will be stored, or, if this is not possible, the criteria for determining this duration
The existence of a right to rectification or erasure of the personal data concerning them, or to restriction of processing by the controller, or a right to object to such processing
The existence of a right to lodge a complaint with a supervisory authority
If the personal data is not collected from the data subject: All available information about the origin of the data
The existence of automated decision-making, including profiling, according to Article 22(1) and (4) of the GDPR, and – at least in these cases – meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

Furthermore, the data subject has the right to know whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer. If a data subject wishes to exercise this right to information, they can contact an employee of the data controller at any time.

Right to rectification: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to demand the immediate correction of inaccurate personal data concerning them. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary statement, taking into account the purposes of the processing. If a data subject wishes to exercise this right to rectification, they can contact an employee of the data controller at any time.
Right to erasure (right to be forgotten): Every data subject affected by the processing of personal data has the right, granted by the European legislator, to request from the controller the immediate erasure of personal data concerning them, provided that one of the following reasons applies and as far as the processing is not necessary:

The personal data has been collected for purposes for which it is no longer necessary.
The data subject withdraws their consent on which the processing is based according to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, and there is no other legal ground for the processing.
The data subject objects to the processing pursuant to Article 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR.
The personal data has been unlawfully processed.
The erasure of personal data is required to fulfill a legal obligation under Union or Member State law to which the controller is subject.
The personal data was collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

If one of the above reasons applies and a data subject wishes to initiate the erasure of personal data stored by ringbach GmbH, they can contact an employee of the data controller at any time. The employee of ringbach GmbH will arrange for the erasure request to be complied with immediately.

If personal data has been made public by ringbach GmbH and if our company, as the data controller, is obliged to erase the personal data according to Article 17(1) GDPR, ringbach GmbH, taking into account the available technology and the implementation costs, will take reasonable steps, including technical measures, to inform other data controllers processing the published personal data that the data subject has requested erasure of all links to this personal data or copies or replications of this personal data, as far as processing is not required. The employee of ringbach GmbH will take the necessary steps on a case-by-case basis.

Right to restriction of processing: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to demand from the controller the restriction of processing if one of the following conditions is met:

The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful, and the data subject opposes the erasure of the personal data and requests the restriction of its use instead.
The controller no longer needs the personal data for the purposes of the processing, but it is required by the data subject for the establishment, exercise, or defense of legal claims.
The data subject has objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by ringbach GmbH, they can contact an employee of the data controller at any time. The employee of ringbach GmbH will arrange for the restriction of processing.

Right to data portability: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to receive the personal data concerning them, which was provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, as long as the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising their right to data portability pursuant to Article 20(1) GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

To exercise the right to data portability, the data subject can contact an employee of ringbach GmbH at any time.

Right to object: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to object at any time, for reasons arising from their particular situation, to the processing of personal data concerning them based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. ringbach GmbH will no longer process personal data in the event of the objection unless we can demonstrate compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject, or the processing serves to assert, exercise, or defend legal claims.
If ringbach GmbH processes personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling, insofar as it is associated with such direct marketing. If the data subject objects to ringbach GmbH processing personal data for direct marketing purposes, ringbach GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right, for reasons arising from their particular situation, to object to the processing of personal data concerning them by ringbach GmbH for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR, unless such processing is necessary to fulfill a task carried out in the public interest or in the exercise of official authority vested in the controller.
To exercise the right to object, the data subject can directly contact any employee of ringbach GmbH or another employee. The data subject is also free to exercise their right to object in the context of the use of information society services, notwithstanding Directive 2002/58/EC, by automated means using technical specifications.
Automated decisions, including profiling: Every data subject affected by the processing of personal data has the right, granted by the European legislator, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, provided that the decision (1) is not necessary for entering into or the performance of a contract between the data subject and the controller, (2) is not authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into or the performance of a contract between the data subject and the controller, or (2) it is based on the data subject’s explicit consent, ringbach GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view, and to contest the decision.
If the data subject wishes to exercise rights related to automated decisions, they can contact an employee of the data controller at any time.
Right to withdraw consent for data processing: Every data subject affected by the processing of personal data has the right, granted by the European legislator, to withdraw consent to the processing of personal data at any time.
If the data subject wishes to exercise their right to withdraw consent, they can contact an employee of the data controller at any time.

9. Data protection in job applications and application procedures

The data controller collects and processes the personal data of applicants for the purpose of handling the application process. Processing may also take place electronically, especially if an applicant submits relevant application documents electronically, for example, via email or through a web form on the website of the data controller. If the data controller enters into an employment contract with an applicant, the transmitted data will be stored for the purpose of handling the employment relationship in compliance with legal regulations. If no employment contract is concluded between the data controller and the applicant, the application documents will be automatically deleted two months after the rejection decision is communicated, provided that deletion does not conflict with other legitimate interests of the data controller. Another legitimate interest in this sense, for example, is an obligation to provide evidence in a procedure under the General Equal Treatment Act (AGG).

10. Legal basis for processing

Article 6(1)(a) GDPR serves as the legal basis for processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, such as in processing operations required for the delivery of goods or the provision of other services or consideration, the processing is based on Article 6(1)(b) GDPR. The same applies to processing operations that are necessary for carrying out pre-contractual measures, such as in cases of inquiries about our products or services. If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Article 6(1)(c) GDPR. In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were to be injured, and their name, age, health insurance data, or other vital information would need to be disclosed to a doctor, hospital, or other third parties. In this scenario, the processing would be based on Article 6(1)(d) GDPR. Ultimately, processing operations could be based on Article 6(1)(f) GDPR. Processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not override such interests. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator, who considered that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47, sentence 2 GDPR).

11. Legitimate interests pursued by the controller or a third party

If the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is the conduct of our business activities for the benefit of the well-being of all our employees and shareholders.

12. Duration for which the personal data is stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the expiration of the period, the corresponding data is routinely deleted unless it is no longer necessary for the fulfillment of a contract or the initiation of a contract.

13. Legal or contractual provisions for providing personal data; necessity for contract conclusion; obligation of the data subject to provide personal data; possible consequences of non-provision

We inform you that the provision of personal data is partly required by law (e.g., tax regulations) or can result from contractual provisions (e.g., information about the contracting party). Occasionally, it may be necessary for a contract to be concluded that a data subject provides us with personal data that must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company enters into a contract with them. The non-provision of personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee will clarify to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract, whether there is an obligation to provide the personal data, and what the consequences of non-provision of the personal data would be.

14. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

Privacy for applicants (m/f/d)

We are pleased that you are interested in us and are applying or have applied for a position in our company. The protection of your data is of utmost importance to us, and we always ensure proper and secure processing. If you have any questions regarding your applicant data and/or its processing, feel free to contact our data protection officer at any time. Due to his independence and legal obligation to maintain confidentiality, you can approach him without any concerns.

Regarding the processing of your personal data within your application process, we provide the following information:

1. Name and address of the controller

Your contact as the controller under the General Data Protection Regulation (“GDPR”) and other national data protection laws of the member states, as well as other data protection regulations, is:

ringbach GmbH
Siemensstraße 17
84030 Landshut

Tel.: +49 (0) 871-96568819
Email: info@ringbach.com

Website: www.ringbach.com

(Hereinafter referred to as “we,” “us,” or “our”)

2. Name and address of the data protection officer

The protection of your personal data is our top priority. As data protection is one of our areas of expertise, our company is supported by one of our data protection officers. You can contact them at:

ringbach GmbH
Benedikt Häring
Siemensstraße 17
84030 Landshut
Germany

Tel.: +49 (0) 871-96568819
Email: datenschutz@ringbach.com
Website: www.ringbach.com

For all matters related to data protection and data security, please contact our data protection officer directly.

3. General information on data processing

We process your personal data only to the extent necessary for establishing the employment relationship. Further processing of your personal data only occurs if we have obtained your prior consent. Exceptions to this apply in cases where obtaining prior consent is not possible for practical reasons, or the processing of your personal data is permitted by law.

4. Data processing in the application process

Legal basis for the processing of personal data:

1. Personal data:

Consent: When we obtain your consent for processing personal data, the legal basis is Art. 6(1)(a) GDPR, Art. 88(1) GDPR in conjunction with § 26(2) BDSG.
Employment contract: Processing personal data necessary for establishing, performing, or terminating an employment contract is based on Art. 6(1)(b) GDPR, Art. 88(1) GDPR in conjunction with § 26(1) BDSG, § 611a BGB.
Legal obligation: If processing personal data is necessary to fulfill a legal obligation to which we are subject, the legal basis is Art. 6(1)(c) GDPR.
Legitimate interest: If the processing is necessary to safeguard a legitimate interest of ours or a third party, and if your interests, fundamental rights, and freedoms do not override that interest, the legal basis is Art. 6(1)(f) GDPR.

2. Special categories of personal data: If we obtain your consent to process special categories of personal data (Article 9(1) GDPR), such as information about religious beliefs, nationality, or health data, the legal basis is Art. 9(2)(a) GDPR.

If processing special categories of personal data is necessary for the exercise of rights and obligations in the field of employment law, social security, and social protection, the legal basis for processing is Art. 6(1)(c) GDPR, Art. 9(2)(b) GDPR, Art. 88(1) GDPR in conjunction with § 26(3) BDSG.

If the processing relates to special categories of personal data that you have manifestly made public, the permissibility of the processing is based on Art. 6(1)(f) GDPR, Art. 9(2)(e) GDPR, Art. 88(1) GDPR in conjunction with § 26(1) BDSG.

If the processing of special categories of personal data is necessary for health care, occupational medicine, or the assessment of working capacity, the legal basis is Art. 6(1)(b) GDPR, Art. 9(2)(h) GDPR, Art. 88(1) GDPR in conjunction with § 26(1) BDSG.

Purposes of data processing: The processing of your personal data is for the purpose of establishing the employment relationship, particularly to fulfill contractual and legal obligations as well as obligations arising from social security.
Storage duration: Your personal data will be deleted or blocked once the purpose of storage ceases to exist. Extended storage may occur if required by European or national legislators in Union regulations, laws, or other provisions to which we are subject. Blocking or deletion of data also takes place when a storage period prescribed by the mentioned standards expires, unless further storage of the data is necessary for the conclusion or fulfillment of a contract.
We store your data for the following periods, among others:
– Application documents and data: Up to 6 months after a decision of non-appointment, to fulfill the burden of proof for discrimination, deadline §§ 21(5), 22 AGG (General Equal Treatment Act).
– Other application documents: Upon termination or end of the employment relationship.
Objection and removal option: The processing of your personal data in the context of the application process is mandatory for establishing the employment relationship. Therefore, you have no option to object.

If the processing of your personal data is based on consent, you have the option to revoke your consent at any time.

5. Data subject inquiries under Art. 12 ff. GDPR

Legal basis: The legal basis for processing your personal data in the context of handling your data protection request (“data subject inquiry”) is Art. 6(1)(c) in conjunction with Art. 12 ff. GDPR. The legal basis for the subsequent documentation of the lawful processing of data subject inquiries is Art. 6(1)(f) GDPR.
Purpose: The purpose of processing your personal data in the context of handling data subject inquiries is to respond to your data protection request. The subsequent documentation of the lawful processing of each data subject inquiry serves to fulfill the legally required proof obligation, Art. 5(2) GDPR.
Storage duration: Your personal data will be deleted as soon as it is no longer necessary for achieving the purpose of its collection. In the case of processing data subject inquiries, this occurs three years after the end of the respective process, in accordance with § 41 BDSG in conjunction with § 31(2) No. 1 OWiG.
Objection and removal option: You have the option to object to the processing of your personal data in the context of handling data subject inquiries for the future. However, in this case, we cannot further process your data protection request.

The documentation of the lawful processing of each data subject inquiry is mandatory. Therefore, you have no option to object.

6. Legal defense and enforcement

Legal basis: The legal basis for processing your personal data in the context of legal defense and enforcement is Art. 9(2)(f) lit. f; Art. 6(1)(f) GDPR.
Purpose: The purpose of processing your personal data in the context of legal defense and enforcement is to defend against unjustified claims and to enforce and assert claims and rights.
Storage duration: Your personal data will be deleted as soon as it is no longer necessary for achieving the purpose of its collection.
Objection and removal option: The processing of your personal data in the context of legal defense and enforcement is mandatory for legal defense and enforcement. Therefore, you have no option to object.

7. Recipient categories

Within our company, only those departments and positions that require personal data for the fulfillment of the aforementioned purposes receive such data. We may transmit your personal data to other recipients, which may include:

Human Resources Department
Potential supervisors
Specialized departments
Accounting/Finance
Data Protection Officer
Controlling/Audit
Employment Agency
Banks
Insurance companies
IT service providers
Legal advisors, courts, tax advisors

8. Rights of the data subject

If we process your personal data, you are a data subject within the meaning of the GDPR, and you have the following rights:

Right to information: You have the right to know whether and which personal data about you is being processed by us. In this case, we will also inform you about
the purpose of processing the data categories,
the recipients of your personal data,
the planned storage duration,
and the criteria for determining the planned storage duration.
Furthermore, if we have not received your personal data from you, we will provide all available information about their origin, and if applicable, the existence of automated decision-making, including information about the logic involved, the scope, and the intended effects of such processing.
Right to rectification: You have the right to request the correction and/or completion of your processed personal data if it is inaccurate or incomplete.
Right to restriction of processing: You have the right to restrict processing if:
- We are verifying the accuracy of your processed personal data.
- The processing of your personal data is unlawful.
- You need your processed personal data for legal claims after the purpose of processing has ceased.
- You have objected to the processing of your personal data, and we are reviewing this objection.
Right to erasure: You have the right to erasure if:
- We no longer need your personal data for its original purpose.
- You have revoked your consent, and there is no other legal basis for processing your personal data.
- You have objected to the processing of your personal data, and there are no overriding legitimate grounds for further processing.
- The processing of your personal data is unlawful.
- Erasure of your personal data is legally required.
- Your personal data was collected as a minor for information society services.
Right to notification: If you have exercised your right to rectification, erasure, or restriction of processing, we will inform all recipients of your personal data about the correction, erasure, or restriction of processing.
Right to data portability: You have the right to receive the personal data that you have provided to us based on consent or for the performance of a contract in a structured, commonly used, and machine-readable format and to transmit it to another controller, where technically feasible.
Right to object: In case of specific reasons, you have the right to object to the processing of your personal data. In this case, we will no longer process your personal data, unless we can demonstrate compelling legitimate grounds for processing that override your interests.

In case of processing your personal data for direct marketing purposes, you have the right to object at any time.

Right to withdraw consent: You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data by us violates the GDPR.

The competent supervisory authority for us is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach

The supervisory authority to which you have lodged the complaint will inform you about the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

If you have any questions, our data protection officer is available at any time for inquiries.

Privacy policy for customers

Dear Customer,

we would like to provide you with comprehensive information about the processing of your personal data in the context of the contractual relationship, partly due to the legal regulations of the European General Data Protection Regulation (GDPR).

The protection of your data is very important to us, which is why we always ensure the proper and secure processing of the personal data entrusted to us.

If you have any questions about the processing of your personal data, our data protection officer is always available to assist you. Due to their independence and legal obligation to maintain confidentiality, you can contact them at any time without concerns.

Regarding the processing of your personal data in the context of our contractual relationship, we would like to inform you as follows:

1. Name and address of the data controller

Your contact as the data controller under the European General Data Protection Regulation (“GDPR”) and other national data protection laws of the member states, as well as other data protection regulations, is:

ringbach GmbH
Siemensstraße 17
84030 Landshut

Tel.: +49 (0) 871-96568819
Email: info@ringbach.com

Website: www.ringbach.com

(Hereinafter referred to as “we” or “our”)

2. Name and address of the data protection officer

The protection of your personal data is of the highest priority for us. As data protection is one of our areas of expertise, our company is supervised by one of our data protection officers. They can be reached at:

ringbach GmbH
Benedikt Häring
Siemensstraße 17
84030 Landshut
Germany

Website: www.ringbach.com

Tel.: +49 (0) 871-96568819
Email: datenschutz@ringbach.com

Please direct all questions regarding data protection and data security to our data protection officer at ringbach GmbH.

3. General information on data processing

Scope of processing personal data: We generally process your personal data and the personal data of the contacts within your company only to the extent necessary for the performance of our services. The processing of your personal data regularly occurs based on the fulfillment of a contract or the execution of a pre-contractual measure.
Legal basis for the processing of personal data: If we obtain the consent of the data subject for processing personal data, Article 6(1)(a) GDPR serves as the legal basis.
In the processing of personal data necessary for the performance of a contract between you and us, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations required for the execution of pre-contractual measures.
If the processing of personal data is necessary for compliance with a legal obligation to which we are subject, Article 6(1)(c) GDPR serves as the legal basis.
If the processing is necessary to protect a legitimate interest of ours or a third party, and your interests, fundamental rights, and freedoms as the contacts within your company do not override the former interest, Article 6(1)(f) GDPR serves as the legal basis for processing.
Data deletion and storage period: Once the purpose of processing is fulfilled, your data and the data of the contacts within your company will either be deleted if no legal retention period prevents it, or they will be blocked for further processing until the legal retention period has expired. Storage may also occur if mandated by European or national legislatures in EU regulations, laws, or other provisions to which we are subject. Blocking or deletion of data also occurs when a storage period prescribed by the aforementioned standards expires, unless there is a necessity for further storage of the data for the conclusion or fulfillment of a contract.

4. Customer setup, business conclusion, andongoing business relationship

Legal basis: The legal basis for the processing of your personal data and the personal data of the contacts within your company in the context of customer setup, business conclusion, and ongoing business relationship is Article 6(1)(b) GDPR or Article 6(1)(f) GDPR.
If you or the contacts within your company have given consent, Article 6(1)(a) GDPR serves as an additional legal basis for the processing of your personal data and the personal data of the contacts within your company.
Purpose: The purpose of processing your personal data and the personal data of the contacts within your company in the context of customer setup, business conclusion, and ongoing business relationship is the establishment, execution, and termination of the respective order, as well as consideration for future order placements or tenders.
Origin: If we have not received your personal data directly from you, your personal data, provided by the contact person within your company, has been made available and disclosed to us as part of customer setup.
Storage period: Your personal data and the personal data of the contacts within your company will be deleted as soon as they are no longer necessary for the purpose of their collection.
In the case of customer setup, business conclusion, and ongoing business relationship, this occurs when the contract or offer underlying the order is fulfilled, and all claims arising from the contractual relationship have expired, or no legal retention periods exist.
In the case of consideration for future order placements or tenders, this occurs when your company definitively has no interest in being considered for future order placements, tenders, or offers.
Right to object and removal option: The processing of your personal data and the personal data of the contacts within your company is mandatory for the establishment, execution, and termination of the respective contract, order, or offer. Consequently, there is no option for objection on your part or the part of the contact person within your company.
If you or the contacts within your company have granted consent for the processing of your personal data, the consents can be revoked at any time for the future, or objection to the processing of personal data for future consideration in orders or offers can be raised.

5. Direct marketing by mail

Legal basis for data processing: The legal basis for processing your personal data and the personal data of the contacts within your company in the context of direct marketing by mail is Article 6(1)(f) GDPR.
Purpose of data processing: The purpose of processing your personal data and the personal data of the contacts within your company in the context of direct marketing by mail is to promote the sale of our services. Our legitimate interest in data processing according to Article 6(1)(f) GDPR lies in this purpose.
Storage duration: Your personal data and the personal data of the contacts within your company will be deleted as soon as they are no longer necessary for the purpose of their collection; this is especially the case upon receipt of an objection.
Objection and removal option: You and the contacts within your company can object to the processing of your personal data for direct marketing by mail at any time for the future.

6. Contact via email

Legal basis for data Processing: The legal basis for processing your personal data and the personal data of the contacts within your company transmitted in the course of sending an email to us is Article 6(1)(f) GDPR. If the email contact aims to conclude a contract, Article 6(1)(b) GDPR is an additional legal basis for the processing of personal data.
Purpose of data processing: The processing of personal data in the case of contact via email solely serves us to handle the contact.
Storage duration: Personal data will be deleted as soon as it is no longer necessary for the purpose of its collection. For personal data transmitted by email, this occurs when the respective conversation with you or the contacts within your company is concluded. The conversation is considered concluded when it can be inferred from the circumstances that the relevant matter has been finally clarified.
Objection and removal option: It is possible to object to the processing of personal data in the context of contact via email for the future at any time. In this case, further communication is no longer possible. All personal data stored in the course of the contact will be deleted as a result.

7. Data subject requests under Art. 12 ff. GDPR

Legal basis: The legal basis for processing your personal data and the personal data of the contacts within your company in the context of handling a data protection-related request (“data subject request”) is Article 6(1)(c) in conjunction with Article 12 ff. GDPR. The legal basis for the subsequent documentation of the lawful processing of data subject requests is Article 6(1)(f) GDPR.
Purpose: The purpose of processing personal data in the context of handling data subject requests is to respond to the data protection-related inquiry. The subsequent documentation of the lawful processing of each data subject request serves to fulfill the legally required obligation of proof according to Article 5(2) GDPR.
Storage duration: Personal data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of handling data subject requests, this occurs three years after the end of the respective process according to § 41 BDSG in conjunction with § 31(2) No. 1 OWiG.
Objection and removal option: You have the option to object to the processing of your personal data in the context of handling data subject requests for the future at any time. In this case, we cannot further process your data protection-related inquiry. The documentation of the lawful processing of each data subject request is mandatory. Therefore, there is no option for objection on your part.

8. Legal defense and enforcement

Legal basis: The legal basis for processing your personal data and the personal data of the contacts within your company in the context of legal defense and enforcement is Article 9(2)(f); 6(1)(f) GDPR.
Purpose: The purpose of processing personal data in the context of legal defense and enforcement is to defend against unjustified claims and to enforce and assert claims and rights legally.
Storage duration: Personal data will be deleted as soon as it is no longer necessary for the purpose of its collection.
Objection and removal option: The processing of your personal data in the context of legal defense and enforcement is strictly necessary for legal defense and enforcement. Therefore, there is no option to object.
Recipient categories:
Within our company, only those departments and positions receive personal data that require it for the fulfillment of the aforementioned purposes. Additionally, we partially engage different service providers and transmit your personal data to other trusted recipients, which may include:

Accounting
Controlling / Audit
Supervisory / Occupational safety authorities
Tax authorities
Banks
Insurance companies
External service providers
IT service providers
Tax consultants, lawyers, and courts

9. Rights of the data subject

If your personal data or the personal data of contacts within your company is processed by us, you or the respective contact person of your company is considered a data subject according to the GDPR. Data subjects have the following rights against us:

1. Right to information: Data subjects have the right to know whether and which personal data about them is processed by us. In this case, we will also provide information about

The purpose of processing.
The categories of data.
Recipients of your personal data.
The planned storage duration or criteria for the planned storage duration.
Your other rights.
If we did not receive your personal data from you: All available information about its origin.
If applicable: The existence of automated decision-making, including information about the involved logic, significance, and intended consequences of processing.

2. Right to rectification: Data subjects have the right to rectification and/or completion if the personal data we process is inaccurate or incomplete.

3. Right to restriction of processing: There is a right to restriction of processing for data subjects if

We are verifying the accuracy of the personal data we process.
Processing of personal data is unlawful.
We need the processed personal data for legal claims after the purpose has ceased.
The data subject has objected to the processing of personal data, and we are reviewing this objection.

4. Right to erasure: There is a right to erasure for the data subject if

We no longer need the personal data for its original purpose.
Consent is withdrawn, and there is no other legal basis for processing the personal data.
The data subject objects to the processing of their personal data, and there are no overriding legitimate reasons for further processing (unless it is direct marketing).
Processing of personal data is unlawful.
Erasure of personal data is legally required.
The personal data was collected from a minor for services of the information society.

5. Right to notification: If the data subject exercises their right to rectification, erasure, or restriction of processing, we will inform all recipients of the personal data about this rectification, erasure, or restriction of processing.

6. Right to data portability: The data subject has the right to receive their personal data processed by us based on consent or for the performance of a contract in a structured, commonly used, and machine-readable format and to transmit this data to another controller. If technically feasible, the data subject has the right to have this data transmitted directly to another controller.

7. Right to object: Data subjects have the right to object to the processing of their personal data in case of specific grounds. In this case, we will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing.

In the case of processing personal data for direct marketing purposes, data subjects have the right to object at any time.

Right to withdraw consent: Data subjects have the right to withdraw consent given to us at any time. The withdrawal of consent does not affect the lawfulness of processing based on the consent before its withdrawal.
Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you as a data subject have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data by us violates the GDPR.

The competent supervisory authority for us is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach

The supervisory authority to which the complaint was submitted will inform you about the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

For any questions, our data protection officer is always available.